Spire is a business management solution for small and mid-sized businesses. Our software is developed with an intuitive interface and a robust database that uses modern technology for efficiency, flexibility and scalability. With Spire, organizations gain a competitive advantage with greater visibility and control of business operations.

Start experiencing the benefits of a business management software designed to meet your business needs.

 

Profitability

Having all the information allows you to make better decisions that help drive profitable growth. Spire provides valuable data and insight about your business operations in one system so you no longer need to waste time compiling data from multiple sources. With this information, you can determine where you can make cost reductions and improve profitability.

 

Customer Demand

Customer satisfaction is important for growing your business. By optimizing inventory levels and reducing shortages, Spire will help you deliver on time, every time. Have confidence in knowing that you can gain the trust of your customers and meet their expectations.

 

Efficiency

Improving operational efficiency leads to increased productivity. Spire helps automate and streamline business processes and eliminates manual workflow. As a result, your organization can expand at a quicker pace without the need to hire more employees.

General Ledger

 

 

The General Ledger module provides precise, real-time information that allows you to make better business decisions.

As the foundation for Spire’s accounting system, the General Ledger module stores accounting data from all subledgers and modules. The General Ledger module fully integrates with other modules, making it a powerful, robust system with features that allow you to access important financial information with just a couple clicks.

Find the information you need with our macro view of accounts and balances, or drill down to the details by viewing journal entries, invoices, sales and purchase orders from one screen.

Additional features of the GL module include:

  • Detailed audit trail

  • Copy/paste journal entries

  • Reverse journal entries

  • Edit recurring journal entries

  • Supports multi-segmented chart of accounts

  • Supports multiple departments

  • Create custom filters

  • Powerful search engine for easy lookup

  • 3 years open GL for posting

  • Unlimited historical GL years

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Accounts Receivable

 

Controlling cash flow is vital for business growth and success.

The Accounts Receivable module will automate the process of issuing invoices and collecting payments from your customers in a timely manner to minimize overdue credit. Reduce bad debts by setting up alerts to identify and track potential problem accounts.

Quick access to customer details and history makes it easy for you to find the information you need. Track outstanding balances and generate reports, including:

  • Aged AR Listing

  • Account Statements

The Accounts Receivable module is part of the Spire core accounting system and integrates seamlessly with the Sales Order and General Ledger modules.

Additional Features:

  • Create custom filters

  • Set filters by aging period

  • Sort accounts by aging period

  • Create custom statement templates

  • Multiple word search of all records

  • Easily export to Microsoft Excel

  • Link and unlink transactions

  • Set up notifications and alerts on sales orders

  • Post service charges

  • Quick access to customer history and information

  • Send statements and invoices by email merge

  • Unlimited credit terms and payment discounts

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Accounts Payable

 

Proactively manage your vendors and payments with the Accounts Payable module. This module optimizes the payables process for efficient vendor management and improving productivity.

The Accounts Payable module is a comprehensive solution that gives you control over the payables process with easy-to-use features that help save time and reduce mistakes made during data entry. Take full of advantage of this module to help manage your cash flow requirements, maintain vendor relationships, track payables and reduce administrative costs.

Features include:

  • Create custom filters

  • Support for multiple bank accounts

  • Single or batch payments

  • Multiple check formats

  • Set filters by aging period

  • Multiple word search of all records

  • Easily export to Microsoft Excel

  • Link and unlink transactions easily

  • Quick access to all vendor history and information

  • Unlimited credit terms and payment discounts

  • Set up notifications and alerts on purchase orders

  • Directly post purchase orders to AP

 

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Account Reconciliation

 

Reconcile and validate your bank transactions accurately with the Account Reconciliation module. With this module, you can monitor transactions and adjustments, while automatically reconciling bank statement items with the General Ledger.

Save time and reduce mistakes with the automated matching of transactions. Stay on top of your cash flow and know that your books are balanced with insightful analysis of your bank transactions.

The Account Reconciliation integrates with the following modules:

  • General Ledger

  • Accounts Payable

  • Accounts Receivable

  • Multi-Currency

Additional features include:

  • Easily import bank transactions

  • Sortable columns makes it easy to find information

  • Automate reconciliation and matching of transactions

  • Reconciliation can be done daily, weekly, or monthly

  • Supports multiple divisions and companies

  • Supports multiple banks

 

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Customers

 

The Customer module stores all customer information and provides quick access to critical data, including shipping and sales order history.

Quickly setup new customers by entering information on one screen or simply copy an existing customer record.

Features:

  • Add multiple ShipTo addresses

  • Add multiple contact information, including name, email and phone

  • Enter notes and set reminders for each customer

  • Custom filters and searches

  • Set custom pricing by customer or customer type

  • Mail and email merge capabilities

  • Multiple word search of all records

  • Easily export selected data to Microsoft Excel

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Vendors

 

The Vendor module will store all of your vendor information and provides quick access to critical data, including purchase history, vendor balance, aging and credit information.

Quickly setup new vendors by entering information on one screen or simply copy an existing vendor record.

Features:

  • Add multiple ShipTo addresses

  • Add multiple contact information, including name, email and phone

  • Enter notes and set reminders for each vendor

  • Custom filters and searches

  • Set custom pricing by vendor

  • Mail and email merge capabilities

  • Multiple word search of all records

  • Easily export selected data to Microsoft Excel

 

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Inventory

 

The Inventory module makes it easy to manage your inventory by allowing you to store and maintain detailed records of inventory items. Get real-time information and gain tighter control with robust features that help optimize inventory levels.

The Inventory module will help you save valuable time and meet customer demands by automating processes and providing quick access to stock levels.

Features:

  • Supports multiple warehouses

  • Flexible units of measure conversion

  • Comprehensive pricing structure

  • Inactivate or hold items

  • Lot or serial number traceability

  • Allocate and consume lot by receipt dates, lot numbers, or expiry dates

  • Custom filters and searches

  • Multiple word search of all records

  • Export selected data  to Microsoft Excel

  • Import data from Microsoft Excel

  • Automatic calculation for suggested reordering

  • Group inventory items

  • Print barcodes from inventory lists

  • Average, FIFO, LIFO and serialized/lot costing

  • Set up physical and non-physical items

  • Add alternate part number for easy substitution

  • Track harmonized customs code and country of origin

  • Edit multiple items in one instance

  • Add accessories to item

  • Add notes and alerts on inventory items

 

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Requisitions

 

The Requisition module automates the requisition entry and approval process. Managing internal purchase requests from inventory, sales and production is so simple with an intuitive interface that reduces manual entry and increases accurate requisitions.

The Requisition module provides an efficient workflow that will track requisitions from beginning to end.

Key Features:

  • Automatically generate requisitions from inventory shortages

  • Automatically generate requisitions from sales orders

  • Automatically generate requisitions from production shortages (optional)

  • Maintains link between sales orders and purchase orders

  • Create purchase orders from requisitions

  • Assign requisitions to existing purchase orders or create a new one

  • Ability to combine items from the same vendor

  • Change vendors on the fly

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Bill of Materials

 

The Bill of Material module gives you control over a finished product by allowing you to define which components are used and how many of each are required. Meet customer requirements and maximize production efficiency with real-time information about inventory, labour and overhead items.

Features include:

  • Items can be kitted or manufactured

  • Kits commit/build when sold

  • Build manufactured items before sale

  • Full integration with Production Manager add-on to for greater control of production and scheduling

  • Set scrap and yield factors

  • Add overhead/labour codes

  • Conversion for units of measure

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Job Costing

 

The Job Costing module integrates with the Sales Order and Purchase Order modules to track all related income, expenses, time, and material costs for a specific job. Keep each job on schedule and within budget with quick access to project status and real-time cost updates.

Features:

  • Post sales invoices to a specific job

  • Preselect one or more jobs per sales order

  • Post purchase order expenses to a specific job

  • Preselect one or more jobs per purchase order

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Sales Orders

 

The Sales Order module supports multiple order types:

  • Quotes

  • Bookings

  • Work orders

  • RMA

  • Deposits

  • Standing orders with custom repeat cycles

Additional features include:

  • Custom filters and searches

  • Multiple word search of all records

  • Export selected data to Microsoft Excel

  • Track orders through shipping process

  • Custom order phases

  • Add and edit customer and inventory data on the fly

  • Set up customer and inventory notifications

  • Batch or real-time invoicing

  • Track and fill back orders

  • Real-time inventory status

  • Easily create purchase orders from sales orders

  • Email merge orders, quotes, and invoices

  • Add multiple ShipTo addresses

  • Select forms on the fly

  • Job headers

  • Display line items and total margins on orders

  • Add attachments

  • Print item and packing labels

  • Environmental fees can be added to items

  • Automatically calculate shop/fuel surcharge

  • Automatic substitutions for out of stock items

  • Set order permissions

  • Create custom templates for invoices and orders

  • Comprehensive customer prices

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Sales History

 

Make better business decisions with the Sales History module. Get up-to-date information by creating custom reports using filters and searches.

Sales History features include:

  • Comprehensive view of past sales

  • Create reports using custom filters and searches

  • View, copy and reprint sales invoices

  • Multiple word search of all records

  • Edit non-financial data on a historical invoice

  • Export selected data to Microsoft Excel

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Point fo Sale

 

The Point of Sale module lets you manage all of your sales transactions from a single interface with quick processing and support multiple payment methods.

Features:

  • Supports multiple payment methods, including split payments and on account sales

  • Automatic tax calculation

  • Compatible with barcode readers, receipt printers and cash drawers

  • Displays product images when items are scanned

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Price Matrix

 

The robust and flexible Price Matrix module provides a comprehensive custom pricing feature that lets you set multiple pricing variations based on specific criteria.

Features in the Price Matrix module include:

  • Quick update of multiple prices

  • Import new prices from Microsoft Excel

  • Multiple word search of all records

  • Export selected data to Microsoft Excel

  • Set colors for price reasons

  • Multiple dates for prices

  • Contract costs

  • Customer part numbers

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Purchase Orders

 

Manage all aspects of your purchase orders with the Purchase Order module. Automatically generate new purchase orders from shortages and requisitions or easily create a new one by copying an existing order.

The Purchase Order module enables you to track every step of the process from creating an order to receiving and invoicing.

With the Purchase Order module, users can:

  • Automatically create purchase orders for shortages and special orders

  • Print or email purchase orders to vendors

  • View sales and purchase history from the Purchase Order screen

  • Define vendor-specific prices

  • Automatically post purchase orders to Accounts Payable and General Ledger

  • Copy open/closed purchase orders

  • Convert different units of measure

  • Convert different currencies to base currency

  • Print labels for orders or receipts

  • Create purchase orders from requisitions

  • Look up order by vendor name, date, or keyword

  • Drop ship to warehouse or customer

  • Set custom filters and searches

  • Export selected data to Microsoft Excel

  • Edit freight and duty costs

  • Access purchase and sales history

  • View line by line inventory status

  • Unissue orders as required

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Purchase History

 

The Purchase History module provides insightful data about previous purchase orders without having to spend hours digging for information. Save time and money by using custom filters and searches to find the information you need.

Features:

  • Comprehensive view of purchase history

  • Create reports using custom filters and searches

  • View, copy and/or reprint purchase orders

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Multi-Currency

 

Expanding internationally is a signal of growth for many businesses. With these new opportunities, your software must be able to handle different currencies.

The Multi-Currency module makes it extremely easy to manage multiple currencies. Foreign currency is automatically converted to the base currency at the time of each transaction with currency gains/losses tracked in the General Ledger. This multi-currency tool will increase accuracy and help save time by allowing you to manage unlimited currencies and exchange rates.

The Multi Currency module Integrates with the following modules:

  • General Ledger

  • Accounts Payable

  • Accounts Receivable

  • Sales Order

  • Job Costing

  • Purchase Order

  • Point of Sale

Additional features in the Multi-Currency module include:

  • Unlimited currencies and exchange rate schedules can be added

  • Recalculate accounts to current rates

  • Change rates during transactions

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Communications

 

The Communication module is a versatile tool allowing you to create notes, alerts, and lists in a structured and organized manner. Set up reminders and to-do lists to prioritize and stay on top of tasks.

Features:

  • Add notes and set up alerts for sales and purchase orders

  • Add and assign tasks to specific users with due dates

  • Create a to-do list

The Communication module integrates with:

  • Customers

  • Sales Orders

  • Sales History

  • Vendors

  • Purchase Orders

  • Purchase History

  • Inventory

  • Production Manager (optional add-on module)

  • Service Manager (optional add-on module)

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Add-ons

 

Our add-on modules extend the core functionality of Spire and will help you meet your unique business needs. Designed for specific industries, Spire add-on modules will further simplify, automate, and streamline processes that make it easier to grow your business.

 

Production Manager

 

The Production Manager add-on lets you control inventory with pinpoint accuracy, reduce unplanned expenses and improve cash flow. Efficiently plan production from beginning to end and track progress with real-time information on raw materials, costs and production status.

Features:

  • Commit raw materials before production begins

  • Link production order to sales orders

  • Customize production builds on the fly

  • Create subassemblies for a single product

  • Track work in progress (WIP)

  • Manage production phases with one click

  • Automatically generate requisitions from inventory shortages and create purchase orders

  • Reorder reports based on committed items and date requirements

  • Print production schedule

  • Print production orders

  • Automatically create production orders from shortages

  • Automatically create production orders from sales orders

 

Service Manager

 

The Service Manager add-on will help improve customer satisfaction and increase the efficiency of your service business. This add-on gives you quick access to all service records, making it easy to track the history of each piece of equipment.

Features:

  • Track equipment by customer

  • View/print equipment service history

  • Set follow-up dates

  • Flexible sorting of parts and labour information

  • Create purchase orders from service orders

  • Link purchase orders to service orders

  • Multiple word search of all records

  • Automatic shop supplies

 

Rental Manager

 

A must-have for any rental business, the Rental Manager add-on is an efficient solution that allows you to create rental orders, track inventory and vary rental cycles by customer or product.

Features include:

  • Set rental rates

  • Create and Track rental orders

  • Track rental inventory

  • Rent and sell products on the same invoice

  • Multi-warehouse capability

  • Track separate rental inventory from sales

  • Quick access to customer history

  • Convert quotes to rental orders

  • Process partial returns

  • Vary rental cycles by customer or product

  • Allocate serialized rental inventory

 

Payroll

 

The Payroll add-on provides a flexible in-house solution that meets your payroll processing needs.

Canadian businesses can now simplify their payroll processes with automatic calculation of provincial and federal deductions. Designed with an intuitive interface, this module allows you to easily view employee earnings, benefits, deductions and taxes from one screen.

Features:

  • Easy entry of timecards

  • Import to timecards

  • Create CPA1464 file for bank upload

  • Supports unlimited employees

  • Quick access to employee records

  • Automatic calculation of provincial and federal deductions, including EI, QPP and CPP

  • Supports cheque printing or direct deposit

  • Manage vacation pay

 

User Defined Fields

 

User Defined Fields allows you to add custom fields to capture specialized information. Custom fields can be added to different modules throughout the Spire business management system and can be set as text fields, dropdown lists or checkboxes.

It’s now easier to capture the information you need to manage your business.

Features:

  • Custom fields can be added different modules

  • Set as text fields, dropdown lists or checkboxes

  • Define mandatory fields

  • Print custom fields on forms and reports

  • Custom fields are indexed and searchable

  • Multiple word search of all custom records

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Solutions

 

Wholesale Distribution

 

Wholesale distribution companies are challenged to find new ways to cut costs, improve margins and efficiently manage inventory. In today’s environment, fierce competition is the norm and meeting your business goals can become an uphill battle. Spire understands your unique set of challenges and our solution is designed to give you the competitive advantage you need to succeed.

Here's how your distribution business will benefit with Spire:

Efficient Inventory Management

  • Improve replenishment with accurate inventory tracking using reorder points and requisition from inventory, sales and production

  • Lot traceability

Optimize Warehouse Control

  • Workflow and process automation with sales order status and phases

  • Enhance operational procedures and improve productivity with filters, searches and reports

Streamline Order Fulfillment

  • Automate manual processes

  • Identify and eliminate bottlenecks with reports that tell you what is ready to ship and when it is required

Gain Visibility

  • Reporting tools to monitor key indicators

  • Real-time data for better decision-making

Integrated Accounting

  • Full integration with AR, AP, GL, and Account Reconciliation modules

  • Track purchase and sales orders

 

Manufacturing

 

With increasing customer demands, manufacturers are under constant pressure to deliver products quicker while trying to keep costs down and improve margins.Spire recognizes the significance of these challenges and has designed a solution to meet the unique needs of manufacturing companies.

Manufacturers using our business management software will benefit from:

Simplified Production Planning

  • Reduce lead times and have confidence in knowing that you will deliver on time

  • Streamline and automate production and scheduling processes

  • Custom production and on the fly changes

Efficient Inventory Management

  • Improve replenishment with accurate inventory tracking using reorder points and requisition from inventory, sales and production

  • Lot traceability

Integrated Accounting

  • Full integration with AR, AP, GL, and Account Reconciliation modules

  • Access to all vendor history and information

  • Post purchase orders and sales to jobs

Improved Costing

  • Track raw materials, purchases, and labour costs

  • Accurate costing to help ensure profitability

  • Set scrap and yield factors

Better Insight

  • Increase production visibility

  • Quicker decision-making with real-time information

  • Reporting tools to monitor key indicators

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